For practitioners and coaches
Your client records never need to leave your practice.
Hypnothera is built around a simple privacy principle: the platform personalizes sessions on a first name and the goals you choose to type. Client notes, document uploads, and the intake chat are optional, and there is no reason for sensitive health information to ever enter the system.
First-name personalization
Sessions are personalized with a first name or nickname and the goals you type — confidence before a presentation, deeper sleep, a calmer morning. That's all the platform needs.
You decide what goes in
Hypnothera is not a system of record for your practice. Client notes, documents, and intake chats are optional tools, visible only to you. If you use them, leave out health details and keep clinical records where you keep them today.
You control every word
You see and edit the full script before any audio is generated. Nothing goes into a session that you didn't choose to put there.
Security and processing
Data is encrypted in transit and at rest, share links are private by default, and you can delete your sessions at any time. To write scripts, summarize documents, and produce audio, the text involved is processed by our third-party AI and voice providers.
What we store — and what we never ask for
What we store
- Your account details (your name, email, subscription)
- Scripts and audio you generate
- A first name or nickname you choose to include in a session
- Client records you create: a name, optional email and phone, notes, and tags
- Documents you upload to a client record, and the AI summaries generated from them
- Feedback clients leave after listening to a shared session
- Your practice branding (name and logo) for shared links
- Listen counts on links you share
What we never ask for
- Client health histories or conditions
- Diagnoses or treatment records
- Medications or clinical session details
- Client insurance or billing information
- Dates of birth or other identifiers beyond a first name
A common question
Where does HIPAA fit in?
HIPAA applies to “covered entities” — providers who transmit health information electronically for standardized insurance transactions like electronic claims or eligibility checks. Many solo, private-pay wellness practices don't meet that definition. Whether HIPAA applies to your practice depends on how you bill and operate, and is worth confirming with your own advisor.
Either way, Hypnothera's design means the question rarely touches the platform: because sessions personalize on a first name and goals you choose to enter, protected health information doesn't need to — and shouldn't — enter Hypnothera at all. That includes notes and uploaded documents: remove health details before adding them, and keep clinical or health records in the systems you already use for them.
The short version
- • Hypnothera is a wellness tool, not a medical device, and is not intended for storing health records or protected health information.
- • We don't currently sign Business Associate Agreements (BAAs), so don't upload intake forms, session notes, or anything else containing protected health information.
- • Personalize sessions with first names and goals — not health details.
- • If your workflow is clinical or patient-facing, tell us via the business form so we can scope it properly before you onboard.
This page is general information about how Hypnothera is designed, not legal advice. For questions about your own obligations, consult a qualified professional.
Questions about your setup?
Tell us how you work and we'll walk you through exactly what the platform stores — and what it never sees.